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💰 Billing & Costs

VideoArena uses a flexible, usage-based pricing model — you only pay for what you use. This keeps costs fair whether you're a single team or a large club managing multiple Arenas.

📦 Usage-Based Pricing Explained

VideoArena automatically tracks your usage and deducts from your Arena balance accordingly. Here's how pricing works:

Resource

Cost

⚙ Game Processing

$1 per hour of video processing

🗄 Storage

$0.03 per GB per month

🌐 Bandwidth

$0.01 per GB

  • Example: A 60-minute game processed will typically cost $2

  • Storage and bandwidth are calculated monthly and deducted from your balance automatically.

🏟 How Billing Works per Arena

Each Arena has its own separate balance.

  • Administrators are responsible for funding the Arena.

  • All usage — processing, storage, bandwidth — is charged to the Arena, not individual users.

  • If the Arena has insufficient funds, actions such as processing will be paused until topped up. You will have 7 days to top up the account before deletion.

📊 Viewing Invoices & Usage Stats

All billing activity can be managed from the Billing section in the Arena:

💳 Top-Up Arena

  • Add funds using a secure Stripe payment form.

  • Registered cards can be saved for faster top-ups.

🧾 Invoices

  • Invoices are automatically emailed after payment.

  • These can be used for record-keeping.

📉 Usage Overview

See real-time usage including:

  • Remaining Arena Balance

  • This Month’s Usage

  • Top-Up History

  • Charge History — including timestamps, amounts, and usage type (e.g. processing, storage, bandwidth).

🔁 Auto Top-Ups

To ensure seamless service, you can enable Auto Top-Up:

  1. Register a payment card (handled securely by Stripe — we never store or see card data).

  2. Set a low balance threshold (e.g. $10).

  3. Set an auto top-up amount (e.g. $25).

When your Arena balance drops below the threshold, it will automatically top up.

✅ Summary

  • VideoArena charges only for what you use.

  • Everything is managed on a per-Arena basis.

  • Admins control billing, can set up auto top-ups, and track detailed usage history at any time.

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